What are some ongoing projects mentioned in the video?

The speaker mentions ongoing projects such as writing an article on remote work, completing estate planning paperwork, and sharing lessons learned from designing a home studio.

How many projects should be on a project list?

It is recommended to have around 10 to 15 projects on a project list to make visible progress and avoid getting stuck or abandoning projects.

What should be done with false projects on the list?

False projects, such as dreams, hobbies, and non-project areas, should be identified and removed from the project list.

Is writing a book considered a single project?

No, writing a book is not a single project but a collection of smaller projects that take place over several years.

How can the process of writing a book be made more manageable?

The process of writing a book can be broken down into smaller sub-projects, such as finding an agent and working on a book proposal, to make the overall task more manageable and achievable.

Effective Project Management: The 10-to-15 Rule (PARA Method) | Part 2

Name: Effective Project Management: The 10-to-15 Rule (PARA Method) | Part 2
Uploaded: 2023-08-04 08:17:19
Description: Create a project list with clear goals and deadlines, prioritize and manage projects effectively, and break down larger tasks into smaller, manageable projects.

This article is a summary of a YouTube video "The 10-to-15 rule (PARA Method) | Part 2" by Tiago Forte

TLDR Create a project list with clear goals and deadlines, prioritize and manage projects effectively, and break down larger tasks into smaller, manageable projects.

Key insights

🗓️

Projects require a clear goal and a deadline or timeline, whether it's finishing an essay by next Thursday or going on vacation to a certain country by the end of the year.
🗓️

The mention of planning a summer retreat and looking at a performance review system suggests that the speaker is involved in organizing events and evaluating performance.
🗓️

The speaker's calendar and upcoming meetings serve as reminders for ongoing projects, such as writing an article about home studios.
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Keeping a project list with around 10 projects allows for seamless switching when one project gets stuck, ensuring continuous motion and avoiding being stuck or stagnant.
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Dreams are like projects without a specific deadline or timeline, highlighting the importance of setting realistic goals and prioritizing tasks.
⏰

The speaker emphasizes the importance of setting aside dedicated time for spending with their son, treating it as a block of time rather than a project to be achieved.
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Writing a book is not just one project, but a collection of many smaller projects that take place over years.
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Following the 10 to 15 rule helps in creating a clear and achievable project list, avoiding distractions and overcommitment.

Q&A

What are some ongoing projects mentioned in the video?

— The speaker mentions ongoing projects such as writing an article on remote work, completing estate planning paperwork, and sharing lessons learned from designing a home studio.
How many projects should be on a project list?

— It is recommended to have around 10 to 15 projects on a project list to make visible progress and avoid getting stuck or abandoning projects.
What should be done with false projects on the list?

— False projects, such as dreams, hobbies, and non-project areas, should be identified and removed from the project list.
Is writing a book considered a single project?

— No, writing a book is not a single project but a collection of smaller projects that take place over several years.
How can the process of writing a book be made more manageable?

— The process of writing a book can be broken down into smaller sub-projects, such as finding an agent and working on a book proposal, to make the overall task more manageable and achievable.

Timestamped Summary

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00:00
Create a dedicated place for each project by making a simple list of every active project, as projects are outcomes that require a clear goal and a deadline or timeline to achieve.
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01:19
Start by brainstorming your project list, writing down everything you're currently working on without evaluating if it's a good project, and let each item trigger ideas for more projects.
📝

02:41
The speaker is working on writing an article, completing estate planning paperwork, and sharing lessons learned from designing a home studio, while also planning to learn kiteboarding, practice piano, maintain a fitness routine, complete their taxes, talk to a contractor about a home edition, read a best-selling sci-fi book, and spend more time with their son.
📝

05:19
Maintaining a project list of 10 to 15 projects is important for progress and avoiding getting stuck or abandoning projects; identify false projects on the list.
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07:12
Dreams, hobbies, and areas of responsibility are different types of projects, with dreams being unrealistic goals, hobbies being ongoing habits, and areas being ongoing responsibilities.
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08:24
There are certain areas of responsibility that require ongoing attention but don't have specific deadlines, such as a fitness routine and spending time with one's son, which should be treated as blocks of time rather than projects.
📚

09:13
Writing a book is a collection of smaller projects that are broken down to make the overall task more manageable and achievable.
📝

10:47
Apply the 10 to 15 rule to create a clear list of short-term projects, removing any excess items and learning to say no or renegotiate commitments if necessary.